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Privacy Statement

I. Introductory Remarks

As the journal's media proprietor, the Austrian Association for American Studies (AAAS) is very concerned about the protection of personal data and we treat all processed personal data confidentially and in compliance with the law.

The AAAS is responsible for personal data which are collected, stored, and processed on this website. The AAAS processes personal data only inosfar as this is necessary to ensure the functionality of this website and to provide our content and services.

Our data and privacy policies explain how we process personal data as part of this website and provide information on the nature, scope, purpose, and legal basis of the processing of personal data and the related data subjects.

This website is hosted on servers operated by the University of Graz.

II. Transmission of Your Personal Data

Your personal data will be processed by the journal's editorial board and the University of Graz (as our host); your data will not be transferred to other parties unless explicitly stated.

III. Storage Time

Your personal data will only be stored for as long as it is necessary in view of relevant legal provisions and as long as necessary for the fulfillment of the respective purpose.

IV. Your Rights

You are entitled to request information about the data stored about you, request correction of said data, deletion, restriction, transfer, revocation, and objection. You may assert these rights vis-à-vis the the journal's editor-in-chief, as the representative of JAAAS, and the scretary of the AAAS, as its representative. Deletion requests may also be issued to the University of Graz as our host.

If you believe that the processing of your data violates applicable law or your data protection claims have been violated in any way, you may also file a complaint with the Austrian regulatory authority:

Österreichische Datenschutzbehörde
Barichgasse 40-42
1030 Wien
+43 1 52 152-0

V. Contact

Concerning the processing of and/or information about your personal data stored, you may contact the journal's editor-in-chief

Michael Fuchs and Cornelia Klecker
Department of American Studies
University of Innsbruck

or the current secretary of the AAAS (as the media proprietor)

Marijana Mikić

VI. Using our Website

1. Description and Scope of Data Processing

When accessing our journal's website, the University of Graz's servers temporarily store access data in a log file. The following data are collected and stored until automated deletion occurs:

  • the IP address of the device accessing our online offers,
  • date and time of access,
  • URLs of the websites visited,
  • amount of data transferred,
  • information whether retrieval of requested data was successful,
  • identification data of the browser and operating system used,
  • website from which user was referred to our websites, and
  • name of your internet access provider.

2. Purpose of Data Collection

The processing of the abovementioned data is for the purpose of ensuring the proper operation of our journal, ensuring system security, and the technical administration of the network infrastructure. In addition, the data allows us to optimize our internet offerings and services. The IP address is only evaluated if attacks on our host's network infrastructure take place.

3. Legal Foundation

The processing of the data is carried out in accordance with the journal's interest to maintain its services and the university's legitimate interest to secure its internet services (see Art. 6, Abs. 1, lit f DS-GVO).

VII. Contact

1. Description and Scope

If you contact us (via email), we will process any information that you provide in order to process and respond to your request. These data minimally include:

  • name and
  • email address.

2. Purpose of Data Processing

The processing of these data is for the purpose of processing and answering your request. The data will be stored up to six months (if there might be follow-up questions/requests) or the period we need to provide the services you ask for.

3. Legal Basis

See VI.3.


1. Description and Scope of Data Processing

For the administration and publication of JAAAS, we process the following personal data:

  • salutation,
  • first name,
  • middle name,
  • last name,
  • suffix,
  • user name,
  • gender,
  • password (encrypted),
  • email address,
  • ORCiD ID,
  • website,
  • mailing address,
  • country,
  • phone no.,
  • fax no.,
  • affiliation,
  • biography,
  • registration date,
  • last login date,
  • locality,
  • reviewing interests, and
  • roles.

Only the user name, first name, last name, email address, and password fields are required. Registration date, last login date, and locality are automatically generated when you register with or log on to our platform.

In addition, OJS tracks workflow information, including

  • all actions taken on a submission, and by whom;
  • all notifications sent concerning a submission (including who sent and received the information);
  • all reviewer recommendations;
  • all editorial decisions;
  • all files uploaded as part of the submission process (which may contain personally identifying information--if users didn't properly delete this information prior to submission).

2. Purpose of Data Processing

The data are processed to publish and administer our journal, including peer review and publication. As is usual, your name and affiliation will be published alongside your submission if your submission is accepted for publication.

3. Storage

Your information is stored in a database hosted by the University of Graz. Only the user password is encrypted. Files uploaded as part of the submission process are stored directly on the university's web servers.

4. Availability and Access

The information stored about users (other than the information automatically generated) is accessible through their user profiles. System administrators and journal editors can also access and edit this data (FYI: only administrators may edit data) and may download the data in XML format. Guest editors can access the information of users who submitted material to the issue the issue or thematic cluster they edit.

Concerning submissions, participants in the submission process have different levels of data access; system administrators and journal editors have access to all submission data; issue editors only to submissions to their respective issues/thematic clusters; authors have limited access to their own submissions and may only see data they have supplied or which editorial staff have made available to them.

5. General Visitor Information

OJS collects general visitor usage data (i.e., information by users not logged onto the platform), including:

  • cookie information, to manage session history (cookies are required to maintain a login session),
  • detailed usage log data, including IP address, pages visited, date visited, browser information (in anonymized fashion), and
  • country, region, and city information.

6. Cookies

Our journal webpage uses cookies to manage user sessions (for which they are required). Our platform does not use cookies if you do not log into a user account and simply visit the site and read content.

7. Legal Basis

See VI.3.

IX. External Indexing Services

1. Description and Scope of Data Processing

JAAAS submits the following data of published pieces to Crossref, ORCiD, and Google Scholar:

  • authors' first names,
  • authors' middle names,
  • authors' last names,
  • authors' ORCiD IDs,
  • authors' countries (of residence/work, whichever the authors provided), and
  • authors' affiliations.

Only the information the user provides in their user profile will be processed. Among the information transferred, only names are required fields to identify authors.

In addition, we submit metadata about your published work to Google Scholar and Crossref, including

  • submission title,
  • submission subtitle,
  • abstract,
  • keywords,
  • subjects,
  • volume published in,
  • issue published in,
  • year of publication,
  • pages,
  • DOI,
  • references, and
  • funding acknowledgments.

Data will only be transferred to ORCiD if a user linked their JAAAS profile to their ORCiD profile.

Finally, due to our plagiarism check (CrossRef Similarity Check/iThenticate), all submissions are processed by Turnitin, LLC (as the operator of iThenticate) and stored in their database. This plagiarism check runs automatically upon submission. Accordingly, if authors fail to anonymize their articles prior to submission, their names will be transferred to Turnitin and stored by them.

2. Purpose of Data Processing

The data are processed to index the articles published in our journal and thus make the articles and other submissions published more easily discoverable on the internet and through various scholarly indexing services. As such, the transfer of this information is also in the authors' best interest.

3. Availability and Access

The information we submit about published pieces will be stored by the respective systems. Please note that since JAAAS is open access, all of this information is also freely available on the JAAAS platform and may thus be harvested by search engines.

4. Legal Basis

See VI.3.

Last updated on August 15, 2021.