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Privacy Statement

This journal is hosted by the University of Graz. We include a(n unofficial) and slightly adapted translation of the university's privacy policy, as it applies to our journal, here.

I. General Remarks

The University of Graz is very concerned about the protection of personal data and we treat all processed personal data confidentially and in compliance with legal provisions.

The Universtiy of Graz is responsible for personal data which are collected, stored, and processed on this website. The University of Graz processes personal data only inosfar as this is necessary to ensure the functionality of this website and to provide our content and services.

This privacy policy explains how we process personal data as part of this website and provides information on the nature, scope, purpose, and legal basis of the processing of personal data and the related data subjects.

II. Transmission of Your Personal Data

Your personal data will only be processed by the University of Graz; your data will not be transferred to external parties unless explicitly stated.

III. Storage Time

Your personal data will only be stored for as long as it is necessary in view of relevant legal provisions and as long as necessary for the fulfillment of the respective purpose.

IV. Your Rights

You are entitled to request information about the data stored about you, request correction of said data, deletion, restriction, transfer, revocation, and objection. You may assert these rights vis-à-vis the University of Graz or the managing editor, as the representative of JAAAS.

If you believe that the processing of your data violates applicable law or your data protection claims have been violated in any way, you may file a complaint with the Austrian regulatory authority:

Österreichische Datenschutzbehörde
Barichgasse 40-42
1030 Wien
+43 1 52 152-0

V. Contact

Concerning the processing of and/or information about your personal data stored, you may contact the journal's managing editor

Michael Fuchs
University of Graz
Department of American Studies
Attemsgasse 25
8010 Graz
+43 316 380 2464

or the university's data security officer

Birgit Strauß-Koscher
Elisabethstraße 27/2
8010 Graz
+43 316 380 2139

or the University (as the party responsible for the content)

University of Graz
Universitätsplatz 3
8010 Graz

VI. Using the University's Website

1. Description and Scope of Data Processing

When accessing the website of the University of Graz, our web servers temporarily store access data in a log file. The following data are collected and stored until automated deletion occurs:

  • the IP address of the device accessing our online offers,
  • date and time of access,
  • URL of the websites visited,
  • amount of data transferred,
  • information whether retrieval of requested data was successful,
  • identification data of the browser and operating system used,
  • website from which user was referred to our websites, and
  • name of your internet access provider.

2. Purpose of Data Collection

The processing of this data is for the purpose of ensuring the proper operation of our websites, ensuring system security, and the technical administration of the network infrastructure. In addition, the data allows us to optimize our internet offerings and services. The IP address is only evaluated if attacks on our network infrastructure take place.

3. Legal Foundation

The processing of the data is carried out in according with the university's legitimate interest to secure and maintain its internet services (see Art. 6, Abs. 1, lit f DS-GVO).

VII. Contact

1. Description and Scope

If you contact us (via email, phone, or contact form), we will process any information you provide in order to process and respond to your request. These data usually include:

  • name,
  • address,
  • phone number, and
  • email address.

2. Purpose of Data Processing

The processing of these data is for the purpose of processing and answering your request. The data will be stored up to six months (in case of follow-up questions/requests) or the period we need to provide the services you ask for.

3. Legal Basis

See VI.3.


1. Description and Scope of Data Processing

For the administration and publication of JAAAS, we will process the following personal data:

  • salutation,
  • first name,
  • middle name,
  • last name,
  • suffix,
  • user name,
  • gender,
  • password (encrypted),
  • email address,
  • ORCiD ID,
  • website,
  • mailing address,
  • country,
  • phone no.,
  • fax no.,
  • affiliation,
  • biography,
  • registration date,
  • last login date,
  • locality,
  • reviewing interests, and
  • roles.

Only the user name, first name, last name, email, and password fields are required. Registration date, last login date, and locality are automatically generated when you register with or log on to our journal.

In addition, OJS tracks workflow information, including

  • all actions taken on a submission, and by whom;
  • all notifications sent concerning a submission (including who sent and received the information);
  • all reviewer recommendations;
  • all editorial decisions;
  • all files uploaded as part of the submission process (which may contain personally identifying information--if users didn't properly delete this information prior to submission).

2. Purpose of Data Processing

The data are processed to publish and administer our journal, including peer review and publication. As is usual, your name and affiliation will be included alongside your submission if it is accepted for publication.

3. Storage

Your information is stored in a database hosted by the University of Graz. Only the user password is encrypted. Files uploaded as part of the submission process are stored directly on the university's web server.

4. Availability and Access

The information stored about users (other than the information automatically generated) is accessible through their user profiles. System administrators and journal editors can also access and edit this data and may also download the data in XML format. Issue editors can access the information of users who submitted material to the issue in question.

Concerning submsissions, participants in the submission process have different levels of data access; system administrators and journal editors have access to all submission data; issue editors only to submissions to their respective issues; authors have limited access to their own submissions and may only see data they have supplied or which editorial staff have made available to them.

5. General Visitor Information

OJS also collects general visitor usage data (i.e., information by users not logged into the platform), including:

  • cookie information, to manage session history (cookies are required to maintain a login session),
  • detailed usage log data, including IP address, pages visited, date visited, browser information (in anonymized fashion), and
  • country, region, and city information.

6. Cookies

Our journal webpage uses cookies to manage user sessions (for which they are required). Our platform does not use cookies if you simply visit the site and read content.

7. Legal Basis

See VI.3.


Last updated on July 27, 2020.